Acting under power of attorney or as an independent contractor, depending on jurisdiction

Managing procurement process transparently with full reporting

Engaging with vendors directly or through authorized channels

Coordinating with internal client teams (legal, technical, financial) throughout the process

Structuring payment schedules aligned with project milestones

Offering escrow or letter of credit (L/C) options for high-value transactions

Supporting mixed currency billing and tax-adjusted invoicing

Monitoring payment obligations and sending timely status updates

Creating unified contracts that combine all deliverables in a single framework

Ensuring technical compatibility between bundled components

Including installation manuals, license keys, compliance certificates, etc.

Facilitating consolidated shipping and customs clearance for bundled items

Preparing and submitting full bid documentation packages

Managing supplier quotes, letters of authorization, and technical compliance forms

Ensuring alignment with tender requirements and evaluation criteria

Representing the client during clarification meetings or negotiations

Issuing compliant invoices, pro forma documents, and closing statements

Providing waybills, delivery notes, and acceptance acts in accordance with local laws

Structuring documentation to meet audit, VAT, or import/export requirements

Ensuring timely transfer of originals and digital copies with secure archiving